In accordance with federal regulations as set forth by the Higher Education Act of 1965 (HEA), as amended by the Higher Education Opportunity Act of 2008 (HEOA), below is a summary of consumer information that must be disclosed to all students Alabama Southern Community College. Each topic listed below is a brief description of the information that must be disclosed and explains how it may be obtained. If you need assistance in obtaining information listed or you would like a copy, please contact the respective location noted in each section or the Dean of Students at 251-575-8227 or mail to: firstname.lastname@example.org
Below, you will find information and links for Alabama Southern's HEOA reporting purposes:
Alabama Southern Community College has a refund policy that stipulates the amount of tuition and fees to be refunded to students who withdraw from classes during a term. This policy is published by the Business Office and is included in the ASCC College Catalog (2012-2013), page 35-36 andpage 8 of the "My Guide" that can be found on the College website. Questions regarding the calculations of refunds may be directed to the Business Office at 251-575-8275.
REPAYMENT POLICY (RETURN OF TITLE IV FINANCIAL AID)
Alabama Southern Community College complies with federal regulations relative to return of tuition and other institutional charges for all Title IV recipients. The Federal Return of Title IV Funds Policy is to be used for a Title IV student who completely withdraws from all classes. The policy shall also be applied to those students who cease attendance in all classes but do not officially withdraw. The Return in Compliance with Federal Regulations is included in the ASCC College Catalog (2012-2013) pages 45-46 and the College website at www.ascc.edu/returnoftitleivfunds.
The federal government mandates that students who withdraw from all classes may only keep the financial aid (federal "Title IV grant") they have "earned" up to the time of withdrawal. Funds that were disbursed in excess of the earned amount must be returned by the College and/or the student to the federal government. Questions regarding the calculations of refunds may be directed to the Business Office at 251-575-8275 or email@example.com.
TRANSFER OF CREDIT POLICIES AND ARTICULATION AGREEMENTS
Information regarding the College's policies regarding general principles for the transfer of credit is outlined in the ASCC College Catalog (2012-2013), pages 75-76. Students with questions concerning transfer of credit may contact the Registrar at 251-575-8252 or firstname.lastname@example.org.
The Alabama Articulation Program (called STARS - Statewide Articulation Reporting System) is a computerized articulation and transfer planning system designed to inform students who attend Alabama Community Colleges about degree requirements, course equivalents, and other transfer information pertaining to specific majors at each state funded four year institution.
Alabama Southern Community College students planning to transfer to an Alabama public senior institution must print and retain the Articulation Guide for their major along with the transfer institution's Area V courses. The guide and Area V course listing must be submitted to the senior institution upon transfer. Students who are interested in receiving a STARS Transfer Guide should visit the STARS website at http://stars.troy.edu/. Information is provided in the ASCC College Catalog (2012-2013) under "University Parallel Programs"page 84-85 and in the Student Handbook, page 182.
The Alabama Community College System's 2 to 4 Transfer Programallows for the seamless transfer from the community colleges to selected independent colleges in Alabama. The transfer agreement will guide the student through the first two years of coursework and will prevent the loss of credit hours upon transfer to the selected independent four year colleges and universities in Alabama. Students who are interested in receiving a 2 to 4 Transfer Program Guide should visit the Alabama Community College System website at http://www.accs.cc/ and click on Higher Ed Transfer.
LOBBYING INFORMATION (per Alabama State Board Policy 215.01)
1. The State Board of Education (governing board for ASCC) expressly prohibits any institution under its authority, direction, and control from paying with state funds for the services of a lobbyist on a contract or consulting basis. Any institutional employee engaging in such activities must act in a manner consistent with the expressed intent of the State Board of Education and in accordance with the Board's stated legislative purpose(s).
2. The Chancellor of the Alabama Department of Postsecondary Education, which is the coordinating agency for all two-year colleges in the Alabama Community College System, shall coordinate all lobbying activities for the Alabama Community College System. This policy does not prohibit the Alabama Department of Postsecondary Education from employing individuals, as employees of the Department, to act in the capacity of liaison with state, federal, and other governmental entities on behalf of the Alabama Community College System and the State Board of Education.
3. System employees whose responsibilities include lobbying and who are acting as representatives of the Alabama Community College System shall restrict their activities to attempting to influence legislation in a manner consistent with State Board of Education policies, expressed intent and stated legislative purpose(s) of the State Board of Education, directives of the Chancellor, and mission statements of the Alabama Community College System as a whole and/or an institution in particular.
4. System employees who lobby as institutional or System representatives are prohibited from engaging in their official capacities in fund-raising activities for candidates for public office, including the solicitation and donation of funds or services for campaign contributions or the payment of campaign debts.
5. This policy is not intended to, nor should it be construed to, abridge, violate, or in any way interfere with the constitutional rights of any System employee.
COPYRIGHT INFRINGEMENT POLICIES
Alabama Southern Community College respects the intellectual property rights of others seriously and expects students, faculty, and staff to do so as well. It is the responsibility of all members of the College to make a good faith determination that their use of copyrighted materials complies with the United States Copyright Law.
Congress enacted the No Electronic Theft (NET) Act in 1997. The NET Act makes it a federal crime to reproduce, distribute, or share copies of electronic copyrighted works such as songs, movies, fames, or software programs, even if the person copying or distributing the material acts have no intention of receiving a profit. Electronic copyright infringement carries a maximum penalty of up to three years in prison and a $250,000 fine.
Proper use of copyright materials also extends to electronic resources available on the Internet. Anyone using the College's computing and network resources consents to the IT Acceptable Use Policy. The policy outlines the responsible use of all computing and network resources. It states that users are expected to abide by guidelines, including "respecting the public trust through which they have been provided, the rights and privacy of others, the integrity of the facilities and pertinent laws, college policies and standards to limit their use of information resources to the educational purposes and legitimate business of the College." Making unauthorized copies of licensed software or copyrighted material is prohibited. Persons, who violate the IT Acceptable Use Policy, as well as other policies regarding the use of copyrighted materials, may be subject to suspension or revocations of utilization privileges, administrative discipline, or immediate termination/dismissal of violator's relationship with Alabama Southern Community College and could lead to criminal or civil prosecution.
Information about the College's policy related to the use of copyrighted material, including peer-to-peer file sharing, may be found under the Acceptable Use Policy heading as outlined in the ASCC College Catalog (2012-2013) pages 196-198 and the College's website. This gives a detailed outline of policies and sanctions that may be imposed for violations. Students and others are also reminded that copyright infringement is a federal offense punishable by law.
For More Information About Alabama Southern Community College and Copyright Infringement, look at this brochure.
CAMPUS DISCIPLINARY PROCEEDINGS
College disciplinary procedures are designed to assure a student's right to procedural and substantive due process and to the fullest extent feasible, safeguard personal and confidential information concerning the student. The Student Code of Conduct can be found on pages 188-190 in the ASCC College Catalog (2012-2013); and the Student Disciplinary Procedures can be found on pages 190-195 in the ASCC College Catalog (2012-2013)
CAMPUS SAFETY AND SECURITY
Each year, Alabama Southern Community College prepares a Campus Safety and Security Survey report and distributes it to students, employees, and the College community. This information is provided in compliance with the Campus Awareness and Campus Security Act of 1990 (Title II of Public Law 101-542). This report, which is issued by October 1, contains detailed information on reporting criminal actions or other emergencies, security and access to campus facilities, crime prevention, information on reporting criminal activity, and timely warnings regarding crimes on campus. This report also includes statistics concerning crimes on campus. The Disclosure of Campus Security Policies and Campus Crime Statistics is available on the OPE Campus Security Statistics website at http://ope.ed.gov/security.
FEDERAL FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
The Family Educational Rights and Privacy Act (FERPA) is a Federal law that protects the privacy of student education records. The Act establishes the rules and regulations regarding access to and disclosure of student records. It provides for the right to inspect and review education records, the right to seek to amend those records, and the right to limit the disclosure of information from the records.
To fulfill FERPA requirements, ASCC has established policies regarding student records. These policies outline a student's rights regarding his/her records, where records about the student may be kept and maintained, what kinds of information are in the records, the conditions under which the student or anyone else may have access to information in the records, and what action a student can take if it is believed student's rights have been compromised. Policies on privacy of students and release of records are included in the ASCC College Catalog (2012-2013) page 10.
The College is also required to annually notify students of their rights under FERPA. Students are given a written copy of these rights at Orientation which is included in the Orientation materials and students have access to the online ASCC College Catalog (2012-2013). To review and obtain a written copy of the information regarding FERPA, contact the Registrar at 251-575-8252 or email@example.com.
FACILITIES AND SERVICES FOR STUDENTS WITH DISABILITIES
Alabama Southern Community College complies with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990. A person who may have a disability and require special materials, services, or assistance, or has questions relating to accessibility, should contact the ADA Coordinator on the respective campuses. For TDD users in Alabama, the Alabama Relay Center is available by calling 1-800-548-2546. All materials relating to compliance with the Americans with Disabilities Act are maintained by Rhonda Dees at 251-575-8281 or firstname.lastname@example.org
Student demographic information is published in the Alabama Southern Community College Fact Book. Information is also reported to the National Center for Educational Statistics through the Integrated Postsecondary Education Data System (IPEDS) at http://nces.ed.gov/ipeds. Additional information may be viewed on the College Navigator http://nces.ed.gov/collegenavigator. For additional information about the diversity of the College's student body, contact the Office of Student Development 251-575-8222 or email@example.com.
Withdrawal from a Course
A student who wishes to withdraw from a course after the official Schedule Adjustment period and prior to the official start of final exams may do so by completing a "Withdrawal from Course" form. The student will receive a grade of "W" for any course withdrawn prior to the published Last Day to Withdraw with a W, printed in the schedule. After this date, the student will receive a grade of "W" if doing satisfactory work at the time of withdrawal or "F" if doing unsatisfactory work at the time of withdrawal.
Withdrawal from the College
A student who wishes to withdraw from the College prior to the official start of final exams may do so by completing a "Request for Complete Withdrawal" form. Until the published, Last Day to Withdraw with a W, the student will receive a grade of "W" for any course withdrawn. After this date, the student will receive a grade of "W" if doing satisfactory work at the time of withdrawal or "F" if doing unsatisfactory work at the time of withdrawal.
Students are responsible for satisfying course prerequisites. Prerequisites for various courses are printed with the course descriptions in this catalog. Moreover, Alabama Southern has required prerequisites for all English and mathematics courses. During the early registration process, a student will be allowed to register for the courses sequential to those in which he/she is currently enrolled, including English and mathematics; however, if a student should fail the courses in which he/she is currently enrolled, then it is the student's responsibility to make the proper changes during regular registration. If the student's schedule is not adjusted, he/she will be dropped from courses for which he/she is not eligible. The student will not receive a refund if dropped.
This policy is located in the ASCC College Catalog (2012-2013), page 67.
Information on the College's academic programs, degree offerings, and certificate programs are available in the ASCC College Catalog (2012-2013) pages 85 - 110 and on the website. For information regarding programs or additional questions, contact the Office of Student Development at 251-575-8222.
Alabama Southern Community College is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award the Associate in Arts, Associate in Science, and Associate in Applied Science degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call 404-679-4500 for questions about the accreditation of Alabama Southern Community College. Information regarding accreditations is included in the ASCC College Catalog (2012-2013) and on the College's website. Information is reported to the National Center for Educational Statistics and additional information on accreditation can be viewed on the College Navigator at http://nces.ed.gov/collegenavigator/?q=Alabama+Southern+Community+College&s=all
Alabama Southern Community College offers activities, programs, and services that promote academic support, leadership, and social and cultural experiences. Student organizations and activities give the student body an opportunity to make positive contributions to both the community and the institution. All student organizations are open to all students of the College without respect to race, creed, national origin, gender or disability.
Clubs and Organizations offer all students an opportunity to be involved in campus activities, to build friendships, and to serve the College and the community. A listing of clubs and organizations is included in the ASCC College Catalog (2012-2013) pages 176-178 and on the College website. Inquiries regarding student activities may be directed to the Office of Student Development at 251-575-8284 or 334-637-3171.
STUDENT FINANCIAL ASSISTANCE
Alabama Southern Community College is dedicated to assisting students who need financial aid to attend college and assisting students with meeting the cost of their education. All students are encouraged to apply and every effort is made to communicate the availability of financial aid to students and prospective students. Information regarding student financial aid is included in the ASCC College Catalog (2012-2013) , pages 39-50 and on the College's website. Information regarding financial aid programs, services, and application procedures are included. Information is reported to the National Center for Educational Statistics and additional information can be found on the College Navigator at http://nces.ed.gov/collegenavigator/?q=Alabama+Southern+Community+College&s=all
Individuals may also contact the Offices of Financial Aid at the following locations:
Information regarding rights and responsibilities is outlined in the ASCC College Catalog (2012-2013), pages 49-50.
Students have the right to know the following information regarding financial aid at Alabama Southern Community College:
As a student consumer, you have the right to be informed of correct procedures for applying for aid, cost of attendance, aid available, how financial need is determined, criteria for awarding aid, how academic progress is determined, and what you must do to continue receiving aid, be informed of the type/amount of your assistance, how much of your need has been met, and how/when you will be paid, appeal financial aid office decisions about your application, view the contents of your financial aid file, in accordance with the Family Educational Rights and Privacy Act, and know the job description and pay rate for any job you accept.
Your responsibilities are to: complete applications correctly and submit them on time, read all materials sent to you from Financial Aid, read, understand, and keep copies of forms you sign, know and comply with the rules governing aid you receive provide additional documentation, verification, corrections, and/or new information requested by Financial Aid, register for the required number of hours by the time of your aid disbursement, notify the financial aid office before you withdraw from a course or the college, maintain satisfactory academic progress, notify Financial Aid of all resources received from outside our office and any aid not listed in your award letter; outside funds may require a reduction or repayment of aid equaling the amount that exceeds your financial aid eligibility, keep your local and permanent addresses current in the Registrar's Office, and use aid only for expenses related to attending the college.
FEDERAL STUDENT FINANCIAL AID PENALTIES FOR DRUG LAW VIOLATIONS
Alabama Southern Community College provides a written notice in the financial aid award letter that advises the student that a conviction for any offence, during a period of enrollment for which the student is receiving Title IV funds, under any federal or state law involving the possession or sale of illegal drugs will result in the loss of eligibility for any Title IV, HEA grant, or work-study assistance.
The period of ineligibility for federal student aid funds depends on whether the conviction was for sale or possession and whether the student has previous offenses. Periods of ineligibility may range from one year from date of conviction to an indefinite period as determined by a federal or state judge. Students must also complete a qualified drug rehabilitation program.
GRADUATION, TRANSFER-OUT AND RETENTION RATES
Alabama Southern Community College maintains annual information regarding graduation, transfer-out and retention rates for first-time full-time entering freshmen. While many students enter the College with varying educational goals, the College is required to disclose information for first-time full-time entering freshmen who are certificate or degree-seeking undergraduates and have completed their programs within 150% of the normal time for graduation. Graduation, transfer-out and retention rates are reported to the Department of Education through the Integrated Postsecondary Education Data System (IPEDS). Data regarding the College's graduation, transfer-out, and retention rates are given at http://nces.ed.gov/ and http://nces.ed.gov/collegenavigator.
Students may also request a copy of the report by contacting the Registrar at 251-575-8252.
GRADUATION AND RETENTION RATES FOR STUDENT ATHLETES
Information regarding demographics for student athletes must be provided to potential student-athletes, their parents, high school coaches, and guidance counselors when an athletically related student aid offer is made. For information, contact the Athletic Director at 251-575-8229 or firstname.lastname@example.org. The Equity in Athletics Disclosure Act Survey is available on the web at http://ope.ed.gov/athletics and information regarding athletic teams can also be reviewed at http://nces.ed.gov/collegenavigator.
ATHLETIC PROGRAM PARTICIPATION AND FINANCIAL SUPPORT
As part of the Equity in Athletics Disclosure Act, information on the annual participation rates and financing of men's and women's sports in intercollegiate athletic programs is available upon request to students and the general public. Interested individuals may view this information at http://ope.ed.gov/athletics. For additional information or to receive a copy of this report, contact the Athletic Director at 251-575-8229 or email@example.com.
HEALTH AND SAFETY
DRUG AND ALCOHOL ABUSE PREVENTION PROGRAM
It is the policy of Alabama Southern Community College that each academic year, the information contained in the Drug and Alcohol Prevention Program is distributed to each student and employee of the College. This report which contains information on standards of conduct and disciplinary sanctions for violations, legal sanctions regarding unlawful use, possession or distribution of alcoholic beverages and illicit drugs, health risks of drug and alcohol use and abuse, and where to get assistance. This information is provided to all students at Orientation and is available in the online ASCC College Catalog (2012-2013). The Drug Free Workplace policy is printed in the ASCC College Catalog (2012-2013), page 11-12 and the Student Disciplinary Procedures for misconduct can be found on pages 188-195.
Alabama Southern Community College does not have a policy regarding vaccinations; however, the College is concerned about the health and well being of all members of the College community. In this regard, the College encourages all students and employees to remain current on vaccinations as suggested by appropriate health authorities. The College has initiated measures to inform students and employees of personal health tips for preventing the spread of the flu, particularly H1N1, and other airborne diseases.
VOTER REGISTRATION INFORMATION
Alabama Southern Community College makes every effort to educate students regarding the importance of exercising their right to vote. The College is required to distribute voter registration forms to students for federal elections and state elections for governor. In an effort to distribute voter registration forms to students, the College through the Phi Theta Kappa (PTK) organization conducts periodic voter registration drives and makes forms available on all campuses. Voter registration forms are available in the Office of Student Services, Counseling offices, Career Center, and Business Office. Student interested in obtaining voter registration forms may contact the PTK Advisor at 251-575-8226 or firstname.lastname@example.org.
The School Cast Rapid Communication System, known as the Eagle Alert System, is the primary means of emergency notification at Alabama Southern Community College. This system is intended for the immediate transmission of specific information regarding an emergency to all affected areas of the campus or campuses through voice, text, and/or email transmissions. Students may opt out of the emergency notification process by completing an Opt Out / Opt In Form from the student development office.
Although you can chose to Opt Out of receiving Emergency Notification messages, we strongly encourage you not to Opt Out. In an emergency situation, the EAGLE ALERT system will attempt to contact you with important information via all the available communication methods including voice messages to the phone numbers you have provided, email and text messaging. Depending on where you are and what you are doing at the time the messages are sent, a Text message could be the best communication mode to alert you of the emergency condition.